Constitution & By Laws

Straight Arrow Enduro Riders

Constitution

 

May 10, 1983

Revised:  April 22, 2004

Revised:  April 2022

Revised:  December 3, 2024

ARTICLE   1

The name of the club shall be: STRAIGHT ARROW ENDURO RIDERS.

ARTICLE   2

Active members shall be people interested in the sport of off road motorcycle riding.

ARTICLE   3

The business and affairs of the club will be managed or under the direction of a Board of Directors consisting of seven (7) members, elected from the general membership of the club.  The term of a board member will be three years, with a limit of two consecutive terms.  One-third of the board (3 members, 2 members, and 2 members) will be elected at an annual membership meeting.

The duties of the Board of Directors shall be:

  • Appoint the Officers of the Club.  The club officers shall be a President, who shall be an elected board member, and a Secretary and a Treasurer, who may or may not be board members. Additional Officers appointed may be Referees, Event managers, Public Trails Administrator, District 23 Representative, or any other position necessary.  The Officers will be appointed by the Board at the first meeting of the Directors or as soon after the first meeting as possible, if officers have not already been appointed.  Any appointee may hold one or more offices.  The Board may also form committees for any matter.
  • To act for the club in all matters ordered by the club. 
  • To properly investigate and present to the club all business or important activity situations. 
  • To have general control over all club activities and rules.

Four members shall comprise a quorum of the Board of Directors.

ARTICLE   4

The duties of the President shall be:

  • To preside at all meetings of the club.
  • To have general supervision of the affairs of the club.
  • To personally represent the club on proper occasions and business contracts.

ARTICLE   5

The duties of the secretary shall be:

  • To keep a record (minutes) of the meetings of the club.
  • To maintain a list of all club members, their contact information, and status of good standing. 
  • To send out notices of regular or special meetings.
  • To handle all club correspondence. 
  • To keep and maintain all legal documents of the club. 
  • To perform other such duties as generally fall to that office.

ARTICLE   6

The duties of the treasurer shall be:

  • To collect dues from all the members.
  • To collect all other money due to the club.
  • To make all payments from club funds as so ordered by the club.
  • To perform other duties as generally fall to that office.

 ARTICLE   7

The duties of the referees shall be:

  • To have general supervision over all sanctioned competition events promoted by the club.
  • To report event results to the American Motorcyclist Association and District 23, as required by these sanctioning bodies.
  • To carry out other duties as outlined in the competition rule book.

ARTICLE   8

8.1 All events to be put on by the club require an Event Manager or “Trail Boss”.  Events may include competition meets such as enduros, MXs, or hare scrambles, or non-competitive activities such as trail rides, practice days, or club social events. The duties of the Event Manager shall be:

  • Propose event dates and schedule with the AMA and District, if required, and procuring any required sanctions, permits, insurance, or other permissions.
  • Organize work to promote and ready the event site/course; before, during, and after the event. 
  • Organize club members and other workers (volunteer or paid) necessary to put on the event.
  • Follow AMA Promoter Duties and Responsibilities as required for AMA sanctioned events.

8.2 The duties of the Public Trails Administrator

  • Oversee all trail construction, trail maintenance, trail signing and trail mapping
  • Be the Club point of contact with all relevant government bodies (examples: MN DNR Parks & Trails; MN DNR Forestry; WI DNR; Douglas County, WI; Pine County, MN; Carlton County, MN; etc.).
  • Be the Club point of contact with all relevant private landowners
  • Oversee all trail Grant Activities (Grant applications, requests for reimbursement, club member work data gathering, etc.).
  • Be versed in available knowledge regarding appropriate, sustainable and user desired trail designs and practices and ensure that adequate standards of trail sustainability are used.

 ARTICLE   9

The duties of the Amateur Riders Motorcycle Association (ARMCA) District Representative shall be:

  • To represent the club at ARMCA meetings.
  • To submit a written and verbal report of district meetings to the club.

ARTICLE   10

Any Director may resign at any time given in writing or electronic transmission to the club.  The Board may appoint a Director to fill a vacancy until the next annual meeting; a newly elected Director will then fill out the vacant term.

Any Director, or the entire Board, may be removed with or without cause, by a two-thirds (2/3) majority of the club membership entitled to vote at a special meeting called for that purpose.

Any Officer or agent appointed by the board, may be removed at any time, with or without cause, by a resolution adopted by the majority of the Board.  Any Officer may resign at any time by written or electronic communication to the Board; acceptance of this resignation is not necessary to make it effective.

ARTICLE   11

One third (3,2,2) of the Board of Directors shall be elected at an annual meeting of all club members, by secret ballot.   Nominations for Board members shall take place in the month preceding, to be voted on at the annual meeting.  The nominees with the highest vote totals are elected to the open Board positions.

Club Rule changes will be enacted by majority vote of the membership at the Annual Meeting.

ARTICLE   12

Board of Director meetings of the club shall be scheduled at approximate one month intervals.  In order to conduct club business at the meeting, a quorum of four (4) Directors must be available to vote.  Meetings may be conducted in person or by any remote electronic means.  The Secretary, or designate, is required to record minutes of the meeting and publish them to the general membership.  The treasurer is required to give a report of the club finances at the monthly meeting.  Club officers shall report on their activities of responsibility; monthly meetings are open to the club membership and guests.

ARTICLE   13

Special meetings of all club members in good standing may be called, for any purpose or purposes, in the following ways:

  • By a majority of the Board of Directors.
  • By the Club President.
  • By not less than ten percent (10%) of club members eligible to vote on any issue proposed for the meeting giving signed, dated, written requests describing the purpose or purposes of the meeting to a member of the Board. 

ARTICLE   14

This constitution may be amended or added to by submitting sufficient copies of the proposed amendment to the secretary at a regular meeting, said copies to be distributed to the general membership.   It shall then be voted upon at that meeting, unless at least one member requests that said vote continue, by any means, to the next regular meeting.   A two thirds (2/3) vote of all active members in good standing shall be required to pass an amendment. 

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Straight Arrow Enduro Riders

BY-LAWS

May 10, 1983

Revised: April 22, 2004

Revised: October 27, 2021

Revised: December 3, 2024

 

Number   1

The dues for each current year shall be paid not later than the first of January.   Any club member more than two (2) months behind in his dues shall be considered not in good standing, and shall not be entitled to vote at club meetings, and have the use of club facilities and equipment.

Number   2

Checks may be signed either by the president or treasurer. 

Number   3

Persons applying for Club Membership must work 24 hours (example: three 8 hour days) on club events and pay the annual dues.  At the completion of this requirement they will be admitted to the club as a probationary member.  The probation period will be for one year, and they will not be a member in good standing during this period.  At the end of one year, they will be approved by the Board as a full member.

Number   4

Only full members in good standing shall be eligible to hold office in the club, and have a vested interest in club assets. 

Number   5

Club members may be expelled from the club by a two-thirds (2/3) majority vote of all club members at a special meeting called for that purpose.  Club members may resign from the club at any time. 

Number   6

These by-laws may be amended or added to by submitting sufficient copies of the proposed amendment to the secretary at a regular meeting, said copies to be distributed to the general membership. It shall then be voted upon at that meeting, unless at least one member requests that said vote be deferred to the next regular meeting.   A two thirds (2/3) vote of all active members in good standing shall be required to pass an amendment. 

Number   7

Amendments to the adopted constitution and by-laws may be added provided that such additions in no way contradict the constitution and by laws of the parent body, the AMA. 

Number    8

In the event of dissolution of the STRAIGHT ARROW ENDURO RIDERS, all assets of the club shall be distributed in a manner as seen fit by the vested members at the time of dissolution.